Effective Employee Onboarding Software: Top 10 Picks for Business

Managing new hires without the right employee onboarding software often leads to wasted time, compliance risks, and poor first impressions. This MOR Software’s guide highlights the top 10 solutions in 2025 to help your team onboard with confidence.

What Is Employee Onboarding Software?

Employee onboarding software is a digital platform built to simplify and automate the process of welcoming new hires into a company. Instead of juggling paperwork, training, and compliance in separate places, everything is combined into one hub to deliver a consistent and organized experience for both new employees and HR teams.

Only 12% of employees strongly agree their organization does a great job of onboarding. This shows how risky fragmented or manual processes can be, and why a unified system matters.

Rather than using manual documents or scattered emails, teams can rely on HR employee onboarding software to guide new staff through key steps like:

• Completing employment contracts and compliance paperwork
• Finishing required training sessions and certifications
• Gaining access to company resources and internal systems
• Setting up automated payroll system, health benefits, and other HR services
• Connecting with IT tools for device setup and software provisioning

You can think of it as a bridge: on one side is the candidate who just signed the offer, and on the other is a fully prepared team member who’s ready to contribute. With employee onboarding software, that transition is:

• Efficient, cutting down repetitive tasks and errors
• Engaging, creating an interactive and clear experience
• Consistent, standardizing the process for every single hire

Key Benefits Of Employee Onboarding Software

The best employee onboarding software simplifies the hiring journey by automating repetitive tasks, ensuring compliance, and centralizing training and documentation. It creates a single, paperless system where HR teams manage contracts, resources, and workflows. This not only saves time and cost but also boosts efficiency, engagement, and retention across the organization.

Here’s why investing in reliable employee onboarding software brings lasting value to businesses today:

• Streamlined Paperwork and Compliance: With HR employee onboarding software, employment contracts, compliance forms, payroll management system, and tax documents are automated. This cuts down errors and guarantees legal obligations are met.
• Consistent and Scalable Training: Using employee onboarding and training software, companies can deliver structured learning programs, interactive sessions, and assessments that scale easily across teams and regions.
• Better Engagement and Satisfaction: A thoughtful onboarding flow makes a strong first impression. New employee onboarding software ensures hires feel included, valued, and aligned with company culture from their very first day.
• Faster Ramp-Up and Productivity: With automated employee onboarding software, IT setup, training schedules, and provisioning are handled instantly. New hires contribute sooner, helping reduce downtime and deliver value faster.
• Improved Collaboration Between Teams: Many providers allow an employee onboarding software free trial, showing how HR, IT, and managers collaborate in one place. Workflow automation remove bottlenecks and clarify ownership of tasks.
• Stronger Employer Branding and Retention: A professional process reflects company values. Organizations that use structured onboarding platforms report higher retention, stronger morale, and a better reputation in the job market.

Research from SHRM shows companies with structured onboarding improve new hire retention by 82% and productivity by more than 70%. Choosing the best employee onboarding software ensures these outcomes are repeatable and consistent.

Detailed 10 Best Employee Onboarding Software In 2025

To help you find the right fit, we’ve reviewed the top employee onboarding software solutions in 2025. Each option brings unique strengths for different business needs.

1. Deel – Global Hiring And Onboarding Support

Deel is an all-in-one HR platform that takes a global-first approach to onboarding. It helps HR teams deliver a smooth and consistent experience to employees and contractors across borders. The platform ensures compliance, manages sensitive data securely, and automates essential workflows like payslip and benefits.

Why choose Deel: Deel provides an Employer of Record service through more than 100 local entities, enabling businesses to hire and onboard staff worldwide without setting up foreign subsidiaries. Its contractor management system also collects compliance paperwork and generates localized agreements with ease.

In addition, Deel makes it simple to handle IT-related tasks, from provisioning software access to shipping equipment or initiating background checks. This versatility makes it one of the most effective employee onboarding platform options for international teams.

Deel Standout Features and Integrations:

Features include contract creation guided by templates, onboarding trackers to follow progress, and digital storage for HR forms with secure e-signatures. Deel even offers free HR tools to help automate admin and reporting for companies scaling globally.

Integrations are broad, covering Ashby, BambooHR, Expensify, Greenhouse, Hibob, Netsuite, Okta, OneLogin, Quickbooks, SCIM, Xero, Workday, Workable, and many more through its API, giving businesses one reliable source of workforce data.

Pros:

• Global payroll and localized benefits add-ons
• Responsive customer support
• End-to-end lifecycle management for employees and contractors

Cons:

• Some tools offer limited customization
• Contract templates may feel complex

Free trial and demo available.

Pricing starts at $29/month.

Rating: 4.8/5

2. Rippling – Integrated HR And IT Onboarding

Rippling is a workforce management solution that combines HR and IT onboarding in one platform. It simplifies the new hire process by managing data entry, payroll, benefits enrollment, and training modules, making the welcome stage faster and more consistent for teams.

Why choose Rippling: Beyond HR functions, Rippling also handles IT onboarding with tools for device setup, security, and monitoring. All required workplace applications are installed and secured before an employee’s first day. The system manages passwords with single sign-on and multi-factor authentication, removing risks of weak credentials.

Instead of chasing paperwork, Rippling delivers electronic forms and agreements that new hires can review and sign instantly. This creates a smooth and modern onboarding flow, positioning it as one of the top new employee onboarding software solutions available.

Rippling Standout Features and Integrations:

Features include digital offer letters, e-signatures, HRIS onboarding workflows, a built-in learning management system, and scheduling tools. The platform also covers payroll, recruiting, talent management, and performance tracking.

Integrations connect with more than 400 applications, such as Google Workspace, Slack, Zoom, Asana, Zendesk, and others, ensuring seamless data and process alignment.

Pros:

• Strong IT onboarding capabilities for new employees
• Built-in error detection across data entry
• Wide range of automation options

Cons:

• Pricing structure may feel complex due to modules
• Mobile app misses some desktop functions

Free demo available.

Pricing starts at $8/user/month (billed annually).

Rating: 4.8/5

3. ChartHop – Data-Driven Onboarding And Planning

ChartHop is one of the data-focused HR onboarding systems​ that delivers a visual and interactive way to manage onboarding. Built for mid-sized and scaling organizations, it connects people data, company structure, and onboarding workflows in one unified system.

Why choose ChartHop: The platform offers customizable onboarding workflows that can be tailored to specific roles, teams, or locations. Its interactive org charts and company-wide calendars help new hires quickly see how they fit into the structure and what’s scheduled ahead.

What sets ChartHop apart is its ability to link onboarding with headcount planning, compensation cycles, and performance reviews, creating a continuous employee journey. Centralized resource pages also make it easy for new hires to access policies, documents, and team information from day one. This makes it a strong employee onboarding tool for businesses seeking alignment and visibility.

ChartHop Standout Features and Integrations:

Features include role-based workflows, dynamic org charts, time-off tracking, resource hubs, and AI-powered dashboards that surface workforce trends. It also manages compensation, headcount planning, and performance reviews to provide a complete HR experience. Together, these features ensure onboarding is smooth, transparent, and engaging for both human resource development teams and employees.

Integrations work with leading platforms like ADP, BambooHR, Workday, SAP SuccessFactors, Gusto, Lever, Namely, Paychex, Paycom, Paylocity, QuickBooks, Zenefits, and others.

Pros:

• Detailed employee profiles with flexible permissions
• AI dashboards that provide quick, visual insights
• Supports fair compensation and workforce planning

Cons:

• Performance management requires add-on modules
• Entry pricing can be high for smaller companies

Free demo and free plan available.

Pricing starts at $8/user/month.

Rating: 4.3/5

4. BambooHR – Simple Onboarding For Startups And SMBs

BambooHR is widely known among small businesses and startups as an HRIS that includes onboarding applications, even in its entry-level plan. It’s designed to make onboarding straightforward without losing flexibility.

Why choose BambooHR: The onboarding module allows full customization for every hire. Workflows can be tailored by role, department, or location, and tasks can be automated for the new hire, managers, and team members. This helps everyone stay aligned and ensures no important step is missed.

The platform also supports templates, letting HR teams design tailored onboarding guides for specific positions or levels of seniority. This makes the experience unique for each hire, while giving HR visibility into progress at all times. With these features, BambooHR works well as employee onboarding and training software for small teams looking to grow.

BambooHR Standout Features and Integrations:

Features include pre-boarding packages, welcome messages, IT checklists, customizable templates, personalization options, and digital signatures. Together, these tools replace paper-based processes and help new hires contribute sooner, improving time-to-productivity metrics.

Integrations extend to more than 125 platforms like Checkr, Leapsome, Workday, LinkedIn, Google, Slack, Microsoft, and other key workplace applications.

Pros:

• Easy-to-use interface tailored for smaller businesses
• Flexible customization for roles and departments
• Strong library of integrations with HR and workplace apps

Cons:

• Limited advanced features compared to enterprise solutions
• Reporting options may feel basic for larger organizations

7-day free trial available.

Pricing starts at $6.19/user/month (billed annually).

Rating: 4.4/5

5. Greenhouse – From Hiring To Onboarding

Greenhouse is a recruiting and onboarding solution that connects the full employee journey. From sourcing talent to managing orientation, the platform is designed to make processes easier for HR teams and more engaging for new hires.

Why choose Greenhouse: The system supports every stage of recruitment while also managing onboarding tasks. HR can create personalized onboarding plans, automate repetitive admin work, and set clear goals for employees. Feedback collection is built in, so processes can be improved continuously.

Reusable onboarding plans mean every new hire gets a consistent and polished experience. Beyond execution, Greenhouse also helps HR measure outcomes. With reporting and analytics tools, teams can monitor success and refine workflows over time, making it a reliable online onboarding software for growth-focused companies.

Greenhouse Standout Features and Integrations:

Key features include task automation, notifications for stakeholders, and role-based onboarding flows. HR teams can define steps based on position, location, or custom rules, ensuring the process matches organizational needs.

Integrations cover more than 400 platforms, such as BambooHR, Bob, Calendly, Checkr, Deel, Gem, Google Meet, LinkedIn, Microsoft Teams, Real Links, and more. Greenhouse also provides an open API for custom integration options.

Pros:

• GDPR compliant and secure
• Automates task management to reduce admin work
• Includes DEI tracking tools to support fairness in hiring and onboarding

Cons:

• Onboarding workflows are not part of the Essential plan
• Pricing transparency is limited and must be requested

Free demo available.

Pricing available upon request.

Rating: 4.3/5

6. Skuad – Global Onboarding And Payments Platform

Skuad is a global HRM model that helps companies hire and manage remote employees across more than 160 countries. Acting as an Employer of Record (EOR), it enables businesses to employ international talent and handle payments without setting up local subsidiaries.

Why choose Skuad: The platform makes it possible to bring new hires on board while staying compliant with local labor rules. For organizations aiming to expand their workforce globally, Skuad removes the burden of dealing with different legal systems by automating compliance checks and generating locally valid contracts. This makes it a strong option for companies searching for free employee onboarding software alternatives that can scale internationally.

Skuad Standout Features and Integrations:

Features include payroll management that supports multi-currency payments, adherence to local tax structures, and benefits customized for each country. Skuad also assists with global mobility, offering help with visa processing, work permits, and region-specific benefits programs.

Integrations connect easily with existing HR and payroll platforms through Skuad’s API, ensuring data flows seamlessly across systems.

Pros:

• Automated compliance and background checks
• Strong coverage of global employment laws
• Dedicated HR support with regional expertise

Cons:

• Limited customization flexibility
• Enterprise plan required for localized agreements
• Free demo available.
• Pricing starts at $199/employee/month or $19/contractor/month.

Rating: 4.6/5

7. iSpring Learn – LMS-Driven Onboarding

iSpring Learn is a cloud-based learning management system (LMS) developed by iSpring Solutions. It supports online corporate training and allows companies of any size to build and roll out eLearning programs quickly, making it ideal for structured onboarding.

Why choose iSpring Learn: The platform is especially effective for businesses with training-heavy onboarding needs. HR teams can fully brand the training portal with company logos, favicons, and colors to match corporate identity. It also offers localization, letting managers translate the portal into multiple languages. Admins can assign a localized version to each office, helping multinational companies deliver consistent training worldwide.

This flexibility makes iSpring Learn not only a training solution but also a capable onboarding training software for organizations managing global teams.

iSpring Learn Standout Features and Integrations:

Features include an intuitive interface and strong content management. Admins can upload or create training materials directly in the platform. Supported formats include PowerPoint (PPT), videos (MP4, FLV), audio (WAV, MP3), SCORM eLearning courses, Flash files (SWF), and documents like XLS, DOC, and PDF.

Integrations work with ADP, BambooHR, Salesforce, Workday, and Zoom. Additional connections can be set up through REST or SOAP APIs for more flexibility.

Pros:

• Accessible on mobile devices
• Easy-to-design onboarding workflows
• Creates a customized, branded training environment

Cons:

• Limited native software integrations
• Pricing can feel complicated with add-ons

Free trial and demo available.

Pricing starts at $3.70/user/month (billed annually).

Rating: 4.6/5

8. Guru – Knowledge Sharing For Onboarding Checklists

Guru is a knowledge management and advanced search tool that helps teams organize and access information quickly. By making company knowledge easy to find and share, it improves collaboration and ensures new hires settle into their roles faster. This makes it especially useful as employee onboarding software for teams focused on knowledge-driven onboarding.

Why choose Guru: The platform supports a culture of open knowledge sharing, helping eliminate roadblocks during onboarding. HR teams can create department-specific templates and tailor them to each new employee’s role, ensuring every hire gets the right information at the right time.

Guru Standout Features and Integrations:

Features include AI-driven suggestions, verification processes to ensure knowledge accuracy, and triggers that proactively deliver context-specific details. Users can also structure content with Collections and Boards for clear organization. Robust security is built-in, with single sign-on (SSO) and other protections.

Integrations cover Slack, Microsoft Teams, Gmail, Outlook, Salesforce, Google Chrome, Zendesk, Asana, Trello, Jira, Confluence, and more, ensuring Guru works within daily workflows.

Pros:

• Strong organization and knowledge-sharing capabilities
• Easy export of cards to PDF for reference
• AI-powered suggestions to support faster learning

Cons:

• Handling very large data volumes can be challenging
• Potential for information overload if not well-structured

30-day free trial available.

Pricing starts at $18/user/month.

Rating: 4.6/5

>>> Walk you through every part of your employee paycheck stub so you can catch errors fast and understand exactly where your money goes

9. Absorb LMS – Engaging Learning-Based Onboarding

Absorb LMS is a recognized learning management system that combines strong administrative tools, interactive learning features, and ecommerce capabilities for selling custom courses. This makes it an excellent choice for creating flexible training programs that support onboarding for new employees.

Absorb LMS equips organizations to deliver training that builds confidence and accelerates productivity. As an employee onboarding tool, it is designed to be intuitive for both administrators and learners. The platform also follows WCAG 2.0 accessibility standards, ensuring inclusive access for all users.

What sets Absorb apart is its scalability. Whether training hundreds or thousands of employees across different regions, it uses automation and AI-driven features to handle onboarding for SMBs and large enterprises alike.

Features and Integrations: Absorb LMS integrates with ADP, Salesforce, Zoom, and Microsoft Teams. It also offers extensive course libraries through partners like BizLibrary, Skillsoft, and LinkedIn Learning, providing ready-made content for faster onboarding.

Pros:

• Intuitive interface that requires no eLearning specialist
• Scales easily from small to enterprise-level onboarding
• Large content library with trusted training partners

Cons:

• Pricing details are only available on request
• Customization options may require additional configuration

Free trial and demo available.

Pricing available upon request.

Rating: 4.6/5

10. Connecteam – Onboarding For Deskless Workers

Connecteam is an employee onboarding software solution designed for remote and field-based teams. It provides HR departments with a mobile-first platform that delivers a complete yet simple onboarding journey, ensuring new hires feel connected and supported from day one.

Why choose Connecteam: The platform does more than basic training. It includes document management tools that help HR guarantee compliance right at the start of each hire’s journey. Its custom training modules allow managers to design onboarding workflows tailored to specific roles, making it a versatile automated employee onboarding software option for businesses in diverse industries.

Connecteam Standout Features and Integrations:

Features include a communication hub, employee timeline, time tracking, smart groups, interactive quizzes, checklists, and forms. HR teams can also welcome new hires publicly through the platform’s social feed. An employee directory and built-in chat app make it easy for team members to connect and collaborate.

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (desktop and online), Google Calendar, and more.

Pros:

• Monitors individual training progress in real time
• Simple to use with no technical skills required
• Maintains a central record of all training courses

Cons:?

• Pricing model can be complex for scaling teams
• Integration options are less extensive compared to competitors

14-day free trial and free plan available.

Pricing starts at $29/month for up to 30 users (billed annually), plus $0.5/user/month for each additional user.

Rating: 4.3/5

What Makes The Best Employee Onboarding Software?

Choosing the right employee onboarding software requires more than glancing at features. It involves testing, researching, and comparing real user experiences. Our evaluations are based on hours spent exploring each tool as intended, reviewing workflows, and measuring how well they deliver against the criteria that matter most for HR teams. No company pays for placement in our lists or links, which ensures the reviews remain authentic and trustworthy.

While many HRM models include an employee onboarding function, they often lack depth or meaningful engagement. The best tools go beyond the basics to provide a smooth, structured, and engaging journey for every new hire. Based on research and testing, the qualities that make an onboarding platform stand out include:
Ease of use. Whether managing one new hire or a large intake, the tool should feel intuitive and eliminate complexity, not add more steps.

• Automated workflows. Automating repetitive tasks on your onboarding checklist ensures consistency and saves time, allowing every hire to get the same quality experience.
• Personalization options. The strongest solutions allow custom dashboards, branded elements, and role-based flows that make the process feel tailored to each employee.
• Self-service features. New hires should be able to upload documents, review policies, and navigate the system independently, speeding up the adjustment period.
• Culture and engagement. A digital process can feel isolating, so features like quizzes, team introductions, and interactive updates help bring company culture to life.
• Reporting and analytics. Once employees engage with the employee onboarding platform, reporting tools provide valuable insights into progress, activity, and overall effectiveness.

Different tools excel in different areas. Some emphasize fun, engaging experiences, while others focus on optimizing workflows and efficiency. The best choice depends on your priorities, company culture, and internal needs. During testing, we created accounts, adjusted settings, and explored features to ensure each tool could deliver in real onboarding scenarios, and we also factored in feedback from real users.

This year, we expanded the list to include top HR systems with integrated onboarding features. These platforms prove valuable for organizations seeking solutions that combine onboarding with HR, payroll, or global workforce management. Whether you want a standalone product or an all-in-one system, these are the tools that deliver onboarding with both functionality and impact.

>>> Let's break down the top HR software for small companies in 2025, ranked and reviewed to choose what actually works for your team

How To Choose The Right Employee Onboarding Software?

The right employee onboarding software helps HR teams organize every aspect of orientation, ensuring a smoother and more consistent experience for new hires. But to select the solution that fits your business, you first need to define who will use it and what problems it should solve.

When evaluating your options, keep these points in mind:

• What problems do you need to solve? Identify the challenges you face today. These might include scattered onboarding resources, inefficient paper-based workflows, inconsistent processes across teams, or compliance tasks that are hard to track. Listing these issues upfront will make it clear what features your system should include.
• Who are the users? Think about who will access the platform and how many licenses are required. New hires will need basic access, while HR admins, training managers, and compliance staff will require advanced controls. Ranking these user needs ensures the system works for everyone involved.
• What’s your budget? Since most tools charge per employee each month, estimate your hiring growth over the next few years to forecast costs. Setting a realistic budget early helps you avoid considering options beyond your price range. For many teams, starting with employee onboarding software free trials can also guide the selection process.
• What outcomes matter most? Define the results you want to see, whether that’s digitizing processes for consistency, centralizing onboarding activities into one hub, or improving compliance tracking with real-time reporting. Clear outcomes help measure success.
• Which integrations are needed? Decide if the platform will replace existing tools or connect with them. Important integrations often include training systems, LMS platforms, or HRM management softwares. Check if required integrations are built-in or available via API.
• Does it meet technical requirements? Review compatibility with your current workspace tools like Google Workspace or Microsoft SharePoint. Confirm that it provides necessary security features such as two-factor authentication or advanced access controls.

Every business has unique needs, so don’t assume a popular solution will automatically work for you. The best choice is the employee onboarding software that aligns with your team size, budget, and long-term goals.

Build Custom Employee Onboarding Software With MOR Software

MOR Software is a trusted technology partner specializing in custom software development outsourcing. With offices across Vietnam and Japan, our teams bring global expertise while staying cost-effective and flexible. We focus on building HR system integration, onboarding platforms, and enterprise AI platforms that streamline employee management for companies worldwide.

Our strength lies in end-to-end delivery. From consulting and system design to development, integration, and long-term maintenance, we support the entire lifecycle of employee onboarding software. Our certified engineers work across salesforce, mobile, and web technologies, ensuring seamless connections with existing HR, payroll, and IT systems.

Over the years, MOR Software has delivered onboarding-related projects for clients in healthcare, finance, eCommerce, and manufacturing. 

Case studies include building time attendance management systems integrated with Salesforce and Slack, developing custom HRM platforms on Salesforce AppExchange, and digitizing workforce operations with scalable mobile apps. Each project followed Agile methods, with security and compliance guaranteed under ISO 27001:2013 and CMMI Level 3 standards.

With MOR Software as your partner, you gain:

• Tailored onboarding solutions designed for your workflows and compliance needs.
• Integration with core enterprise systems such as Salesforce, ERP, and legacy HRM tools.
• Agile development with transparent communication and fast iterations.
• Certified teams across web, mobile, and cloud technologies.
• Long-term support to keep your onboarding platform secure, scalable, and future-ready.

If you’re ready to create an engaging and reliable onboarding experience for your employees, contact us.

Conclusion

Choosing the right employee onboarding software can transform how your company welcomes and supports new hires. From automation and compliance to engagement and scalability, the tools we’ve covered highlight the best options available in 2025. For organizations that need a tailored solution, MOR Software builds custom onboarding platforms integrated with your HR, payroll, and IT systems. With our expertise, you can deliver a consistent, secure, and engaging onboarding experience. Contact us to get started.