Top 10+ Leave Management Software for Businesses [2025 Review]

Manual absence tracking often causes mistakes and slows down HR teams. Leave management software solves this by automating requests, approvals, and records. This MOR Software’s guide will walk you through the best leave management software in 2025 to help your business stay organized.

What Is Leave Management Software?

Leave management software is a digital solution that streamlines how organizations handle employee time-off requests. It automates the process of applying for and approving leave while ensuring company policies and labor regulations are followed. 

In 2024, 57% of employers reported an increase in employee leave requests, which highlights the need for a streamlined system.

The system keeps accurate records of different types of leave, including vacation, sick, or personal days. With tools like HRM management softwares, managers gain real-time insight into staff availability and can make decisions quickly.

Beyond tracking, the purpose is to cut down repetitive admin work, maintain fairness in leave allocation, and support better workforce planning. By monitoring absences and updating records instantly, businesses improve operational consistency while also increasing employee satisfaction.

Key Benefits Of Using Leave Management Software

Managing leave fairly and efficiently is a challenge for many businesses. The right leave management software addresses this by simplifying requests, approvals, and tracking while supporting both employees and managers.

• Greater Efficiency: With HR system integration, HR teams no longer waste time handling paper forms or email chains. The entire request and approval cycle is automated, cutting down on repetitive tasks and freeing up resources. Deloitte’s 2025 Global Human Capital Trends report notes that managers spend nearly 40% of their time on immediate problems and administrative tasks. So automating leave processes helps win back capacity.
• Better Accuracy: Manual spreadsheets often cause mistakes in leave balances. This system ensures every request and update is recorded correctly, lowering disputes and keeping records precise.
• Clear Transparency: Employees can instantly check their balances, company rules, and upcoming schedules, while managers see who is out and when. This clarity makes the process fair for everyone.

• Smarter Workforce Planning: Tools like annual leave management software let managers forecast absences in advance, making it easier to arrange coverage and prevent staffing shortages. The U.S. Bureau of Labor Statistics reported a 3.2% absence rate in 2024. This underlines the value of planning coverage ahead of time.
• Stronger Compliance: Labor laws and internal policies are built into the system. This helps businesses stay compliant and reduces the risks tied to inaccurate or inconsistent leave handling.

>>> READ MORE: Top Financial Risk Management Software: Best Tools for 2025

10+ Best Leave Management Software Reviews For 2025

With many options available, choosing the right leave management software can feel overwhelming. We’ve highlighted the top tools in 2025 to help you compare features, pricing, and best use cases.

Deel

Best for handling time off requests directly inside Slack

Free trial and demo available

From $29/month

Rating: 4.8/5

Deel is more than just leave management software. It’s a global HRM models and payroll platform that covers contracts, expenses, and benefits for distributed teams. The standout addition is its salesforce slack integration, letting employees submit leave requests, notify colleagues, and confirm coverage without leaving the chat app. This feature cuts down on app-switching and keeps everyone in sync.

Why Deel stands out: Deel includes a burnout indicator that tracks unusual time-off patterns, helping managers spot early signs of stress. It’s also equipped with free global HR analytics tools, making it especially useful for international teams managing compliance and reporting.

Features and integrations: Deel supports HR automation and reporting for remote-first organizations. It integrates with popular tools like BambooHR, Greenhouse, QuickBooks, Xero, Workday, and more. Developers can also use its Open API to build custom workflows or link it with an absence tracker for unified reporting.

Pros

• Full workforce management solution
• Trusted in 150+ countries
• Slack plugin for simple PTO management

Cons

• Invoices have limited customization options
• Best suited for teams that already use Slack

Connecteam

Best mobile-friendly leave management option

14-day free trial + free plan available

From $29/month (for up to 30 users, billed annually) + $0.5/user/month per extra user

Rating: 4.3/5

Connecteam is an employee management platform built for deskless and mobile-first teams. As leave management software, it provides a quick way to view balances, approve or deny requests, and get instant alerts when new requests come in.

Why Connecteam is on the list: The mobile app makes it stand out. Managers can see who’s away at a glance, and employees can track accruals in real time. 

PTO submissions only take a few clicks, and balances update automatically, cutting payroll errors. This is especially valuable for companies that need staff leave management software accessible anywhere.

Features and integrations: Connecteam offers drag-and-drop scheduling, making it easy to adjust shifts around leave requests. Employees gain transparency into their balances and past approvals without chasing HR. On the integration side, it connects with systems like QuickBooks Payroll, Paychex, Xero, Gusto, and Google Calendar.

Pros

• Mobile-first with strong PTO visibility
• Drag-and-drop schedule adjustments
• Automatic balance tracking tied to payroll

Cons

• Pricing scales with additional users
• More suited for mobile and deskless teams

BambooHR

Best leave management inside a complete HR suite

7-day free trial

From $6.19/user/month (billed annually)

Rating: 4.4/5

BambooHR is a full HRMS that includes time tracking, payslip, performance management, and benefits administration. Its built-in leave management software lets companies customize policies, manage records, and process payroll within one platform.

Why BambooHR makes the list: It goes beyond simple time-off tracking. Alongside hr leave management software features, it supports hiring, onboarding, engagement surveys, and performance tracking. This unified approach helps HR teams work from a single source of truth instead of juggling multiple tools.

Features and integrations: Employee portals give staff control to request leave, update records, and check balances directly, reducing manual admin work for HR. The leave system itself is highly adaptable, letting companies shape it around their unique policies. Integrations include Slack, Deel, Lattice, Officevibe, TalentLMS, Lever, Papaya Global, and more.

Pros

• Wide variety of integrations
• Employee self-service portals
• Centralized hub for HR and communication

Cons

• Pricing structure lacks transparency
• Certain modules are sold as add-ons

actiPLANS

Best for companies that want simple, stress-free leave management

30-day free trial

From $1.90/user/month

Rating: 5/5

actiPLANS is designed as straightforward leave management software that reduces the hassle of requesting and approving time off. It automates PTO accruals, generates clear reports, and keeps both employees and managers aligned on schedules.

Why actiPLANS is included: Its ease of use is the biggest draw. The platform allows businesses to define custom leave types, making it simple to track the exact reasons for time off. With one-click approvals and policy-based PTO rules, it keeps the process fast and transparent. For companies that need lightweight leave of absence management software, actiPLANS is a reliable option.

Features and integrations: Key features include absence tracking, shift assignment, activity planning, and scheduling. It also integrates with actiTIME, which supports project time tracking, attendance management, and payroll-ready reporting.

Pros

• Intuitive and easy to use
• Flexible reporting tools
• Custom accrual rules for PTO

Cons

• No option to edit requests once submitted
• Limited integration options outside actiTIME

Buddy Punch

Best PTO tracking and leave management for SMBs

14-day free trial

From $3.99/user/month + $19/month base fee

Rating: 4.8/5

Buddy Punch is a time-tracking and scheduling platform designed for small and medium-sized businesses. Alongside accurate clock-ins and shift planning, it works as leave management software that makes PTO requests simple to track and approve. The built-in calendar view gives managers and employees a clear picture of upcoming absences.

Why Buddy Punch is included: Its standout qualities are accuracy and security. With geofencing and facial recognition, the app ensures employees clock in only from approved locations, minimizing time theft and avoiding buddy punching. For SMBs that need reliable staff leave management software, Buddy Punch blends everyday usability with smart automation.

Features and integrations: Beyond PTO tracking, Buddy Punch offers job and project tracking, reporting, punch limiting, and SSO. It integrates with tools like ADP, QuickBooks, Gusto, Paylocity, Microsoft Outlook, Slack, Square, and Xero. For extended functionality, it can also connect through Zapier.

Pros

• Extensive list of integrations
• Easy-to-use dashboard
• Added security with facial recognition

Cons

• Payroll is only supported for U.S. users
• Can be costly for smaller teams

Leave Dates

Best for companies needing flexible, customizable leave management

Free trial + free plan available

From $1/employee/month

Rating: 4.8/5

Leave Dates is straightforward leave management software designed to fit businesses of all sizes. It provides managers, team leaders, and employees with a clear and transparent way to handle requests and approvals. The standout element is its interactive wall chart that shows the entire team’s availability in one view.

Why Leave Dates is a top choice: The platform’s clean design makes it easy for anyone to use, while customization options let organizations shape the system to match their policies. With calendar syncing and mobile access, it supports quick updates and clear communication across teams. For businesses seeking simple leave solutions, it’s an affordable yet effective option.

Features and integrations: Key features include live wall charts, balance tracking, daily reporting, and mobile-ready access. The system also allows flexible policy settings, making it adaptable to unique company rules. Integrations include Google Calendar, Outlook, Excel, Slack, and single sign-on tools. Zapier support is also available for extended connections.

Pros

• Smooth calendar integrations
• Free plan available
• Intuitive, simple-to-use interface

Cons

• No option to retroactively add leave
• Feature set is fairly limited compared to larger systems

FoxHire

Best for managing PTO and sick leave policies

Free demo available

Pricing upon request

Rating: 4.9/5

FoxHire is an Employer of Record (EOR) platform that takes care of onboarding, payroll, insurance, compliance, and leave benefits on behalf of businesses. As part of its services, it also functions as leave management software, making it easier for companies to stay compliant with federal and state requirements around paid time off.

Why FoxHire is included: Paid leave management is built directly into the platform. It automatically accounts for government-mandated sick leave, PTO, and other policies, making it especially valuable for contractors and remote employees whose rules differ by location. 

By combining leave tracking with payroll, businesses don’t have to manually reconcile balances or deductions. This makes FoxHire a reliable option for companies seeking employee leave management software as part of a broader HR solution.

Features and integrations: The platform collects timesheets to accurately record hours and leave, ensuring payroll is precise. It provides 24/7 HR support for leave-related questions and also manages terminations, making sure accrued leave is correctly paid out. Integrations include Bullhorn ATS, SAP Fieldglass, and Loxo.

Pros

• Full-service payroll and compliance management
• Strong expertise in U.S. labor laws
• Smooth onboarding and offboarding process

Cons

• Limited integration options
• Uses partners for payroll outside the U.S.

Factorial

Best for mobile-first leave management

14-day free trial

From $4.50/user/month

Rating: 4.4/5

Factorial is a cloud-based HR software solutions that includes a full leave management software module. It simplifies how businesses track time off, paid leave, and employee absences by offering an intuitive digital system that replaces paper forms and manual tracking. Managers can instantly see approved and pending requests in a clear, visual format.

Why Factorial stands out: Employees can request time off directly from the app, while managers receive real-time notifications and approve or decline with one click. This helps prevent scheduling conflicts and ensures company leave policies remain compliant with labor requirements. 

Factorial also provides dashboard reports to highlight request trends, approval rates, and leave history, giving businesses the data needed to spot patterns. For organizations seeking leave management system software with strong mobile functionality, Factorial is a practical choice.

Features and integrations: Key features include weekly or long-term shift scheduling, leave conflict detection, team-based filters, and mobile-ready employee scheduling. Integrations are available with Apple Calendar, Google Suite, Microsoft Outlook, Slack, WhatsApp, Zapier, and more, making it easy to connect with existing systems.

Pros

• User-friendly mobile app
• Wide range of integrations
• Simple and fast approval process

Cons

• Customizing templates can be challenging
• Reporting options are somewhat limited

Calamari

Best for companies needing multilevel approval workflows

14-day free trial

From $2/employee/month

Rating: 4.6/5

Calamari is an online leave management software that helps businesses automate holiday tracking, absence calculations, and employee scheduling. Its visual absence calendar makes it simple to monitor vacations, sick days, and remote work schedules all in one place.

Why Calamari is included: The platform shines with its customizable multilevel approval process. Businesses can configure workflows to mirror their internal hierarchy, ensuring requests follow the right chain of command. It’s also built for distributed teams, with the ability to apply separate policies for different offices or regions. 

As a software for leave management, it centralizes data, supports five languages, and complies with EU privacy standards.

Features and integrations: Standout features include attaching documents like medical certificates to requests, role-based access to leave data, and full request history logs. It integrates smoothly with tools such as Google Workspace, Jira, Asana, Basecamp, Microsoft Teams, Office 365, and Slack.

Pros

• Strong support team
• Budget-friendly pricing
• Clean, intuitive navigation

Cons

• Requests cannot be edited once submitted
• Mobile app makes vacation tracking harder

LeaveBoard

Best for fast-growing teams

14-day free trial + free plan available

From $1.35/employee/month

Rating: 4.4/5

LeaveBoard is a cloud-based HR and leave management software built for small and mid-sized businesses. It centralizes workforce data, automates absence tracking, and generates reports that help managers make better staffing decisions. Teams can easily handle time off, vacation scheduling, and attendance records within a single platform.

Why LeaveBoard is included: One of its standout features is the Slack integration, which allows employees to request and manage time off directly without switching apps. Combined with its mobile-friendly interface, LeaveBoard is especially convenient for distributed or remote-first teams. For companies that need affordable annual leave management software, it offers strong value and scalability.

Features and integrations: The system includes intuitive request forms, HR dashboards, automatic overlap alerts, and flexible leave policies. Integrations include calendar syncing with Google, Microsoft, Apple, GSuite, and ics feeds, plus Slack and single sign-on options.

Pros

• Easy login with SSO integrations
• Simple interface for HR and employees
• Budget-friendly for SMEs

Cons

• Slack integration can occasionally glitch
• Mobile app is not yet available

Absence.io

Best for global businesses needing simplified absence tracking

14-day free trial

From $2.50/user/month

Rating: 3.8/5

Absence.io is flexible leave management software that supports businesses of all sizes, including those with international teams. It centralizes vacation planning, sick leave, and overtime tracking into one system, giving both employees and managers a clear view of time-off activity.

Why Absence.io is included: The platform is available in seven languages, making it a strong option for global companies. Its intuitive interface allows employees to submit requests quickly, while managers can review and approve them with minimal effort. As a modern leave and attendance management system, it reduces paperwork and helps businesses stay better organized.

Features and integrations: Notable features include customizable leave types, digital personnel files, vacation planning with substitution assignments, and real-time dashboards that track absences, illnesses, birthdays, and inquiries. Reporting and time tracking tools are also built in. Integrations include Google, Office 365, and Slack.

Pros

• Friendly and responsive support team
• Useful filters for managing data
• Simple, user-friendly interface

Cons

• Lacks integrations with dedicated HR tools
• Leave requests cannot be modified after submission

EasyTimeOff

Best for customizable leave policies and efficient workflows

Pricing upon request

EasyTimeOff delivers a full suite of leave management software tools designed to fit the unique needs of different organizations. Requests can be submitted via its mobile app or web browser, giving employees flexibility while managers maintain visibility over staffing.

Why EasyTimeOff is included: The platform is built around flexible policy planning, making it easy to create rules that match company requirements. It provides structured workflows, real-time insights, and automated handling of requests. For businesses seeking adaptable leave of absence management software, EasyTimeOff is a strong fit.

Features and integrations: Key features include policy-driven accrual plans, FMLA tracking, holiday scheduling, and blackout day management to control when time off can be requested. Its configurable accrual engine helps automate calculations, while API integrations allow businesses to extend functionality into other systems.

Pros

• Provides real-time workforce visibility
• Automates blackout day restrictions
• Mobile and web access

Cons

• No free trial available
• Pricing details are not public

Planleave

Best for automated PTO tracking and simple workflows

14-day free trial

From $1.30/user/month

Planleave is online leave management software focused on making PTO tracking and approvals straightforward. Through its clean dashboard, managers can see who is off, review leave history, and process requests without added complexity.

Why Planleave is included: The platform stands out for its ease of use. It automates approvals and tracking while fitting neatly into existing company workflows, which minimizes disruption. This makes it especially attractive for businesses that want smooth operations without extra overhead. Designed for teams of any size, it’s a practical time off tracking software solution.

Features and integrations: Core features include at-a-glance team absence views, custom leave policies, and automated PTO management. Integrations are available with Google Calendar, Microsoft Outlook, and Slack, making it easy to sync schedules.

Pros

• Quick calendar integrations
• Automated PTO and leave tracking
• Simple, intuitive interface

Cons

• No dedicated mobile app
• Limited flexibility for advanced customization

Pause

Best for startups managing leave requests and capacity planning

30-day free trial

From $1/user/month

Pause is lightweight leave management software built for startups, agencies, and remote-first teams. Its strongest feature is the Slack bot, which lets employees type /pause in their workspace to instantly request time off. Integration with Google Calendar makes it easy to align absences with existing schedules.

Why Pause is included: The platform is simple yet flexible, allowing staff to check balances, notify colleagues, and request leave without switching apps. Businesses can also customize policies to fit different team structures and diverse workforce needs. For smaller organizations that need staff leave management software without heavy admin work, Pause is a cost-effective solution.

Features and integrations: Features include cross-platform access, leave summaries in Slack, emoji indicators for absences, conflict detection for teams, and adjustable approval settings. Integrations extend to Slack and popular calendar programs for quick syncing.

Pros

• Great for capacity planning
• Strong Slack integration
• Customizable leave rules

Cons

• Limited integrations outside Slack and calendars
• No dedicated mobile app

ADP Total Absence Management

Best for enterprise-level leave administration

Free demo available

Pricing upon request

ADP Total Absence Management is enterprise-grade leave management software tailored for large organizations that need to manage complex leave policies at scale. It simplifies common processes like vacation and sick leave while ensuring compliance with federal and state regulations.

Why ADP is included: The platform goes beyond simply processing requests. It delivers insights into absence patterns, helping businesses reduce absenteeism costs and spot potential abuse. By taking a proactive approach, ADP enables HR teams to better manage workforce capacity and strengthen policy enforcement. As a complete absence one solution, it offers both visibility and control.

Features and integrations: Standout features include real-time dashboards, FMLA compliance management, personalized employer and employee support, and data-driven insights. The system also tracks concurrent and intermittent leaves while providing reporting tools for HR professionals. Integrations include Deputy, Clock Shark, DailyPay, Employee Navigator, LifeMart, PlanSource, and more.

Pros

• Enterprise-level compliance support
• Strong integrations with payroll and HR systems
• Detailed analytics and reporting tools

Cons

• No free trial offered
• Pricing is not publicly listed

Key Features To Look For In Leave Management Software

Handling employee leave is a vital part of keeping teams organized and operations running smoothly. Modern leave management software makes this process easier by automating requests, approvals, and tracking, all while ensuring company policies are consistently applied.

When evaluating best leave management software options, pay close attention to these must-have features:

• Centralized Dashboard: Offers a single view of pending requests, balances, and approvals, helping managers make quick and informed decisions.
• Employee Self-Service: Gives staff the ability to request leave, check balances, and track approvals on their own, easing HR workloads.
• Automated Workflows: Routes requests to the correct approvers, saving time and preventing unnecessary delays.
• Custom Leave Policies: Lets businesses configure unique rules to match their internal policies and ensure consistent application.
• Real-Time Alerts: Sends instant updates to both managers and employees so no request goes unnoticed.
• Mobile Access: A mobile-ready interface allows employees and managers to submit, review, and approve leave on the go.
• Calendar Sync: Connects with shared calendars to show who’s off, minimizing scheduling conflicts.
• Analytics and Reports: Provides insights into leave patterns, helping leadership with smarter workforce planning.
• Global Support: Multi-language and multi-currency options make the software accessible to international teams.
• Compliance Tools: Keeps businesses aligned with labor laws and reduces the risks tied to mismanagement.

Choosing leave management software with these capabilities ensures a streamlined process for handling absences, while improving transparency and reducing administrative errors. It creates a smoother experience for HR, managers, and employees alike.

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Costs & Pricing For Leave Management Software

Leave management software comes with flexible pricing plans designed to meet the needs of different businesses. Options usually range from free or low-cost versions with core tools to premium packages that support advanced features for larger teams. 

For organizations searching for scalable annual leave management software, it’s important to compare what each tier provides and balance functionality with cost. 

Once understanding what’s included in each plan, companies can make a smarter decision that fits both their budget and workforce requirements.

Plan Comparison Table For Leave Management Software

Comparing plans side by side makes it easier to see which leave management software fits your team’s size, budget, and policy needs. The table below breaks down pricing tiers and key features at a glance.

When selecting a plan, consider team size, policy complexity, and integration needs. Companies looking for scalable software for leave management should focus on solutions that balance affordability with the right features to support growth.

Custom Leave Management Software Development with MOR Software

Not every business fits into the limitations of ready-made leave management software. Some companies require a customized solution that integrates deeply with their existing HR management systems or adapts to unique policies, industry standards, or compliance requirements across different countries.

This is where MOR Software comes in. As a leading software development company in Vietnam with extensive experience in HRTech projects, we help organizations build custom leave management software from scratch or extend leave modules within their current HR platforms.

MOR Software delivers:

• Tailor-made design: Workflows, leave types, accrual rules, and approval processes aligned with your company policies.
• Seamless integration: Connect smoothly with automated payroll system, time tracking, CRM, ERP, or any other internal applications.
• Global readiness: Multi-language and multi-currency support, plus compliance with labor laws across different regions.
• Scalable and secure: Built on ISO 27001 standards with room for future upgrades and expansion.
• Long-term support: Ongoing maintenance, optimization, and feature development beyond initial implementation.

If you are looking for a leave management solution that goes beyond the limits of off-the-shelf software, MOR Software can design and deliver a system tailored to your exact business needs.

Contact us today to discuss a custom leave management software project with our experts.

Conclusion

Adopting the right leave management software helps businesses cut down on manual work, keep records accurate, and ensure compliance with company policies. The solutions we’ve covered range from simple, budget-friendly tools to advanced employee leave management software for global operations. If you need something beyond ready-made platforms, MOR Software can build a tailored system designed around your policies and workflows. Contact us today to discuss your project with our experts.